The Instant Group is hiring!

Our purpose at The Instant Group is to help our clients to move their business forward faster! We are a workspace innovation company that rethinks workspace on behalf of our clients. Using our market leading data, we find, create, deliver, and manage bespoke workspace solutions. We put our customers’ business at the heart of the solution and specialise in injecting agility and flexibility to reduce cost and drive enterprise performance.

In 2022 The Instant Group merged with key digital assets of IWG. This exciting merger combines the digital know-how, content, technology, team experience and customer base and creates the definitive flexible workspace marketplace for workers, corporates and workspace owners. Our newly enhanced marketplace will serve more than 250,000 businesses in 175 countries, operating 24/7 through an integrated platform in more than 40 languages. This radically enlarged marketplace will provide data and market choice that will enable “work from anywhere” plans for multi-national companies through to sole employee start-ups. With more than 25,000 flexible workspace centres listed, the merger will offer the greatest access yet to the full extent of the flexible workspace market.

The Instant Group is a dynamic workplace with a culture of connectivity. We solve challenges and grasp opportunities together whilst supporting one another. Our common purpose glues the organisation together to ensure that everyone is pulling in the same direction with a truly client-centric focus. We are very proud of our differentiated client approach and exceptional people and are committed to offering a great place to build a career. As a result, we have won the ‘Best Places to work in Property’ award and are continuously featured in the ‘Sunday Times HSBC international Track 200’.

Who are we hiring?
Instant procurement is at the start of a transformation towards implementing a global supplier strategy and is looking to supplement its procurement team to support both transformation and day to day delivery activities.

Reporting to the Head of Procurement, this is an exciting new role that offers the opportunity to take ownership of the category, create category strategies that identify and deliver improvements that drive value, whilst supporting key stakeholders with procurement solutions that support Fit out and associated works and services which are delivered to many prestigious clients across the Instant Global business (UK, EMEA, APAC, LATAM).   In addition, you will work collaboratively with our Delivery teams across the regions to enable them to meet the requirements of our clients and to continuously drive improvement through commercial innovation.

Within this role you will also be required to support the head of procurement in developing the wider global supply chain strategy for Instant. 

What will you be responsible for?

• Develop, implement and manage a global preferred supplier list that is sustainable and fit for purpose to support business growth and global strategy
• Support the head of procurement with transforming the procurement framework for Instant globally
• Develop procurement strategies that deliver best value solutions in collaboration with key stakeholders
• Leading and executing tender processes (RFIs, RFPs, RFQs) 
• Negotiate contractual terms and draft contracts
• Delivery of savings targets and operational efficiencies - ensuring clear and auditable benefits tracking
• Contribute to commercial pricing models and work closely with the commercial function to shape client pricing models
• Establish, Promote and Influence good procurement practices that support speed and agility
• Assist with developing and embedding Instant’s Sustainability requirements into procurement and supplier strategy
• Work with Contract and Delivery managers to support commercial contract and performance management requirements where needed
• Work with stakeholders and supply chain partners and identify opportunities to negotiate direct commercial relationships with manufacturers of regularly procured equipment and materials 
• Help develop Instant’s Supplier relationship management framework in line with Instant’s strategy
• Support external client discussions and manage key relationships
• Ensure vigilant compliance with statutory, Client and Instant H&S and operational policies globally
• Recognise and proactively build upon opportunities for innovation and continuous improvement 
• Demonstrate value for money through conducting regular benchmarking and commercial reviews, maintaining an external network to provide insight of market changes and innovations
• Work collaboratively and maintain excellent communications with key stakeholders (external and internal)

What are we looking for?

• MCIPS qualified desirable                                
• At least 5 years experience in Capital works procurement across various sub-categories including Fit out, furniture fittings and equipment and associated consultancy services
• Highly experienced in procurement strategy development, tendering, negotiating and contract drafting 
• Post contract management (Commercial contract management, managing commercial supplier’s performance against agreed SLAs and KPIs, strong SRM skills) 
• Solution focused achiever
• Knowledge and experience – NEC, JCT or FIDIC suite of contracts desirable
• Experience in leading the procurement of design and build (D&B) projects of varying value
• Experience working in a fast paced client facing organisation          

What skills do you require?

• Highly commercial, with excellent negotiation skills
• Ability to pursue new commercial models, 
• Collaborative team player with excellent communication and influencing skills, 
• Ability to develop and maintain relationships with senior level stakeholders and suppliers
• Hands on individual with proven experience and knowledge of sourcing and contracting, 
• Drive and determination to deliver the business strategy 
• A self-motivator who can set clear direction
• Must be fully proficient with technology (MS Word, Excel, Power Point) 
• Flexible and adaptable approach to work
• Ability to prioritise own workload 
• Exceptional organisational skills

What's in it for you?

• Competitive pay scales reviewed annually
• Discretionary annual company bonus
• Private healthcare and life cover
• Hybrid working with a focus on connectivity, flexibility and bigger relationships as part of our workplace experience strategy
• Flexible working options
• Bespoke training programmes
• Lots of learning and self-development opportunities on our bespoke ‘Instant Learning’ portal
• Reward Gateway (discounts!)
• Wellbeing Centre
• Global Employee Assistance Programme
• Brilliant colleague recognition scheme that leads to quarterly and annual ‘let’s celebrate’ awards with great prizes
• Generous referral scheme
• Laptop / tech provided
• Early finish on a Friday! 

At The Instant Group, people are our number one priority alongside our clients. We are committed to encouraging diversity, equality and inclusion and providing equal opportunities in all aspects of employment. The aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best. As such, when hiring or promoting from within, we look for people with different experience from a wide variety of backgrounds and welcome all applications regardless of age, gender, race, ethnicity, sexual orientation, religion, disability status or any other dimensions of diversity.